Last-Minute Recruiting Tips for Camp Directors

The sun is shining, the campers are almost here, and the energy for another fantastic summer is buzzing! But what if you find yourself with a few crucial staff spots still open? Don't panic! Last-minute hiring for summer camp is a reality for many directors, and with the right strategy, you can still find enthusiastic and capable individuals to join your team and make this season a success, no matter where your camp is located.

Why the Last-Minute Scramble Happens (and It's Okay!):

Life happens. Staff commitments change, unforeseen circumstances arise, and sometimes, the perfect applicant emerges later in the game. Recognizing that last-minute hiring is often a necessity takes the pressure off. The key is to be proactive and resourceful in your approach.

Your Emergency Staffing Playbook:

Here's a strategic game plan to help you find those final pieces of your summer camp dream team:

1. Tap Your Existing Network (Your Best Resource!):

• Reach Out to Past Staff: Connect with reliable former counselors and support staff. They already know your camp culture and might be available for a portion of the summer or know someone who is. A personal appeal can go a long way!
• Engage Your Current Team: Ask your hired staff if they have any friends, family members, or classmates who might be a good fit and are looking for a summer opportunity. Offer a referral bonus if their recommendation leads to a successful hire.
• Contact Alumni: Reach out to camp alumni who might be home for the summer and looking for a meaningful way to spend their time. They have a deep connection to your camp and understand its magic.

2. Leverage Local Connections:

• Local Colleges and Universities: Contact career services departments, education departments, and relevant student organizations at nearby colleges and universities. Many students are looking for summer jobs right now.
• Community Centers and Youth Organizations: Partner with local community centers, youth groups, and even high schools. They might have individuals who are passionate about working with kids.
• Local Job Boards and Online Groups: Post on local job boards (both general and those specific to summer/seasonal work) and share opportunities in relevant community-based Facebook groups or online forums. Highlight the unique benefits of working at your camp.

3. Streamline Your Application and Interview Process:

Time is of the essence. Make your application process quick and easy:

• Short and Sweet Application: Focus on essential information and make it mobile-friendly.
• Expedited Interviews: Offer phone or video interviews to quickly assess candidates. Be flexible with scheduling.
• Fast Turnaround: Make hiring decisions promptly and communicate clearly with applicants.

4. Highlight the Perks and Benefits:

Even at the last minute, you can attract great candidates by emphasizing what makes your camp special:

• Skill Development: Emphasize the valuable skills staff will gain (leadership, teamwork, communication, problem-solving).
• Making a Difference: Highlight the opportunity to positively impact the lives of young campers.
• Fun and Community: Underscore the enjoyable work environment and the close-knit team atmosphere.
• Competitive (Even if Short-Term) Compensation: Be clear about pay rates and any potential bonuses or stipends.

5. Be Flexible with Availability:

Consider candidates who might not be available for the entire summer but can commit to a portion of it. Hiring staff for specific weeks or sessions can help fill critical gaps.

6. Clearly Define Roles and Expectations:

Be upfront about the responsibilities and time commitment involved in each open position. This ensures you attract candidates who are truly willing and able to fulfill the requirements, even on short notice.

7. Utilize Camp Management Software for Efficient Onboarding:

If you're using camp management software, leverage its features to streamline the onboarding process for any last-minute hires. This can include digital forms, online training modules, and easy access to important staff resources.

Don't Lose Hope – Find Your Final Team Members!

Recruiting last-minute staff can feel like a sprint to the finish line, but with a focused and creative approach, you can find the dedicated individuals you need to create an exceptional summer camp experience, wherever you are. Tap your networks, connect locally, streamline your processes, and highlight the unique rewards of working at your camp. You've got this – your super summer awaits!

Are you a camp director looking to streamline and secure the registration process? Sign up with Camp Network and start accepting online camp registrations in minutes! Camp Network is a leader in providing camp registration software for thousands of events across the United States. Contact Tara Berger at tara.berger@campnetwork.com to learn more and get started today!